“Catch the spirit” 78 Years, on and off the slopes
Pittsburgh Ski Club By–Laws
ARTICLE I – MEMBERSHIP
(a) Any person may apply for membership in the Pittsburgh Ski Club by making written application. The Membership Committee shall present all such applications to the Executive Committee for approval. Acceptance for membership shall be a written application and payment of dues.
(b) Upon special occasions, the Executive Committee may, at its discretion, grant honorary memberships. A list of such memberships shall be maintained by the Membership Committee.
(a) There shall be only one class of membership in the Pittsburgh Ski Club.
(b) Each member in good standing shall have the option to also become a member of any international, national, state or local organization with which the Pittsburgh Ski Club may be affiliated. This option may be subsidized by the Club, at the discretion of the Executive Committee.
(a) Any member may be reprimanded, suspended, or expelled in accordance with the club’s Disciplinary Policy by the Executive Committee. Every opportunity shall be given the member to present an appeal to the Executive Committee in accordance with the club’s Disciplinary Policy that such suspension or expulsion is unjustified.
(b) Any membership may be terminated by failure to pay annual dues by July 31.
ARTICLE II – DUTIES OF THE OFFICERS AND THE EXECUTIVE COMMITTEE
The officers of the Club shall be a president, a vice–president of travel, a vice–president of program, a vice–president of publicity, a secretary, a treasurer, and the immediate past president. All officers must be members in good standing. The aforementioned shall constitute the executive committee.
The president shall superintend the business, activities and finances of the Club generally; preside at all meetings of the Club and of the executive committee. The president shall appoint the chairpersons of the standing committees with the approval of the executive committee. The president may also appoint special committees and the chairpersons of such committees with the approval of the executive committee. The president shall be responsible for the retention of all documents of value, certificates, and other property belonging to the Club, all of which he/she shall hand over to his/her successor in office. The president shall also turn over to his/her successor in office all reports, minutes and other permanent records of the Club given to him/her by subordinate officers and chairpersons of various committees. The president, in the absence of the treasurer, shall be empowered to sign checks for expenditures necessary for the encatment of Club business and shall be bonded; the cost of such bond to be borne by the Club. The president or his/her selected representative shall have the power to delay any action brought up at a meeting until the next business meeting.
The vice–president of travel and the appointed travel committee shall arrange and organize club–sponsored trips.
The vice–president of program and the appointed program committee shall make arrangements for club meetings and social activities
The vice–president of publicity and the appointed publicity committee shall be responsible for the dissemination of communications pertaining to club activities and other matters of interest to the membership.
The vice–presidents, in order determined by the president, shall in the absence of the president discharge all of the duties of that office. In the absence of the president and vice–presidents, the treasurer shall preside and in the treasurers absence, the secretary shall pronounce the meeting out of order.
The secretary shall keep the minutes of the meetings of the Club and of the executive committee, handle the correspondence, arrange for the mailing of notices to members, keep an accurate list of members, and perform such other duties as may be incidental to the office. The secretary shall turn over to the president all minutes and other permanent records pertinent to the office not later than the end of the fiscal year.
The treasurer shall be responsible for all funds of the Club, including receipts and disbursements. He/she shall keep accounts in books belonging to the Club, which, at all times, shall be open to the inspection of the executive committee. The treasurer shall give an annual report in writing of the receipts and disbursements of the fiscal year. The executive committee shall require the treasurer to give bond for the faithful discharge of his/her duties with such sureties and in an amount to be approved by the executive committee. The cost of all bonds shall be borne by the Club.
An auditing committee of two members shall be appointed by the president with the approval of the executive committee to audit the books within thirty days after the close of the fiscal year, and shall submit a report to the executive committee.
The executive committee shall meet at the call of the president and shall transact the business affairs of the Club. It shall have the power to act for the Club between meetings in harmony with the spirit and purpose of the constitution and by–laws or be out of harmony with their spirit or general purposes. It shall have the power to fill vacancies in office.
The Club shall indemnify every present and former officer or member of the executive committee, his/her heirs, executors and administrators, against expenses and liabilities reasonably incurred by him/her in connection with any action, suite or proceeding to which he/she may be made a party by reason of being or having been an officer or member of the executive committee of the Club; in the event of a settlement, indemnification shall be provided only in connection with such matters covered by the settlement as to which the Club is advisewd by council that the person to be indemnified did not commit such a breach of duty. The foregoing right of indemnification shall not be exclusive of other rights to which any such officer or member of the executive committee may be entitled.
ARTICLE III – DUES
Dues changes shall be determined by the executive committee and submitted to the general membership at the annual business meeting and shall be payable by July 31.
ARTICLE IV – MEETINGS AND FISCAL YEAR
The annual business meeting shall be the last regularClub meeting of the fiscal year.
Meetings of the Club, when necessary or desirable, shall be called by the executive committee.
The fiscal year shall begin on June first, following the annual meeting.
Roberts Rules of Order shall govern the procedure at meetings of the Club and of the executive committee when not in conflict with the by–laws. A parliamentarian familiar with and able to implement Robert’s Rules of Order shall be appointed by the executive committee to rule on any question of parliamentary procedure in keeping with the aforementioned stipulation.
ARTICLE V – COMMITTEES
The chairperson of the following standing committees shall be appointed by the president as shall chairpersons of
any special committees deemed necessary by the president, both with approval of the executive committee:
c. Club Information
The members of the committees shall be appointed by the executive chairpersons with the advice and consent of the executive committee.
The president shall be an ex–officio member of all committees. The president shall appoint each of the remaining Club officers to be an ex–officio member of one or more standing or special committees.
Committees shall meet at the call of the chairperson or an officer of the Club or upon receipt by the president of a request for a meeting signed by ten members of the Club.
ARTICLE VI – DUTIES OF STANDING COMMITTEES
The membership committee shall have available application blanks for prospective members. It shall keep an up–to–date list of the names and addresses of all members, of all applicants for membership and the disposition of each membership application. It shall disseminate membership cards.
The newsletter committee shall publish a newsletter periodically and distribute same to the membership.
The instruction committee shall promote ski instruction.
The racing committee shall encourage membership participation in competition skiing.
The club information committee shall provide information on the Club to current and prospective members.
The hospitality committee shall greet members and guests at social functions.
ARTICLE VII – NOMINATIONS AND ELECTIONS
The president with the approval of the executive committee, shall appoint a nominating committee annually not later than two meetings prior to the annual business meeting to select nominees for office for the coming year. Such nominations shall be announced at the monthly meeting prior to the annual business meeting, and shall be included in the notice of call to the annual business meeting.
(a) The nominating committee shall be comprised of 11 members: 5 members of the executive committee and standing committees, excluding the president, and 5 members from the general membership who have prior committee or volunteer experience. The chairperson shall be appointed by the executive committee. A quorum of 6 committee members is required to conduct the meeting.
Additional nominations may be made at the meeting prior to the annual meeting by presentations of petitions signed by any ten members in good standing of the Club. Eligibility of such nominees will be ruled upon by the executive committee.
Officers shall be elected at the annual business meeting from those nominated by the committee or the members by a majority vote of the members present. Where more than one nominee exists for an office, voting shall be by secret ballot.
ARTICLE VIII – TERMS OF OFFICE
All officers shall take office on the first day of the fiscal year, following their election; and shall serve until the end of that fiscal year. They shall not be eligible for election to the same office for more than two successive years.
ARTICLE IX – EMBLEM
The Club may have an emblem and flag of such designs as the members may adopt by majority vote.
ARTICLE X – AMMENDMENTS
These by–laws may be ammended by a majority vote of the members present at any regular Club meeting, provided notice of the proposed ammendment is postmarked ten days prior to the meeting, at which action is to take place, mailed to all members in good standing.
ARTICLE XI – ADVERTISING P.S.C. NAME
The Pittsburgh Ski Club name shall not be advertised without the prior consent of the executive board. The request shall be presented to the executive board at its monthly business meeting, in writing, at least one (1) month in advance. (Examples of this include: TV and radio advertisements, raffles, T–shirts, hats, patches...). In the event an individual advertises the PSC name without prior consent from the board, the board shall proceed to implement termination of the individual’s membership.